Sponsorship Prospectus The right deal for global trade? 30th January 2014 The Hotel, Brussels Contact: Jessie Atkinson www.forum-europe.com T .+44 (0) 2920 783 029 / jessie.atkinson@forum-europe.com www.ttip-conference.eu Contents P 3 Introduction P 4 Sponsorship Packages P 5 Catering Packages P 6  Product Opportunities P 7 Sponsorship Reservation Form P 8 Exhibition Opportunities P 9 Exhibition Space Reservation Form PLEASE NOTE: The list of packages described in this brochure are by no means exhaustive and are meant only as a guide to the possible sponsorship and brand building opportunities that are available at this event. If you have any specific requirements that you feel are not covered by the packages available, then please do not hesitate to get in touch. We are always available to help you identify the options that suit your budget while maximising your value and visibility at the conference, and if necessary, our marketing team can work with you to create innovative sponsorship packages tailored to the exact needs of you and your organisation. Contact: Jessie Atkinson www.forum-europe.com T .+44 (0) 2920 783 029 / jessie.atkinson@forum-europe.com www.ttip-conference.eu Introduction The Transatlantic Trade and Investment Partnership (TTIP) has been described as the most significant bilateral trade negotiation ever to take place. With global competitors emerging, particularly from Asia, it is argued that a successful agreement would boost jobs and economic growth on both sides of the Atlantic, at a time when the two economic powers need to increase their competitiveness most. Timed to take place after the second round of negotiations have been held in Autumn 2013 and stakeholders have had time to digest the outcomes, this event will provide the opportunity to assess progress in the negotiations to date and to look at where the TTIP is headed. Sponsorship of the EU-US Trade Conference 2014 The EU-US Trade Conference 2014 is the first in what promises to become a prominent annual event. As such, this is not simply a stand alone, one-off marketing opportunity, but would offer you the chance to become involved on a regular basis and to increase your exposure amongst all types of stakeholders stakeholders and new market entrants throughout this exciting area. There are a number of different ways in which you will benefit from taking out a sponsorship package at the EU-US Trade Conference 2014. Simply having your name and brand associated with a high level event such as this can be extremely valuable as it provides a great opportunity to raise your profile with high level policy and decision makers. Further details of the sponsorship opportunities can be found on the following pages. For more information on the packages and to discuss your sponsorship requirements, please contact: Jessie Atkinson at jessie.atkinson@forum-europe.com or call +44 (0) 2920 783 029. Contact: Jessie Atkinson www.forum-europe.com T .+44 (0) 2920 783 029 / jessie.atkinson@forum-europe.com www.ttip-conference.eu Sponsorship Packages Platinum Package: €10,000 Becoming the Platinum sponsor of the conference will provide your company with optimal exposure on all marketing material and banners, as well as access to a number of additional benefits that are unique to this package. •  peaking position for company representative S • Full page advert in conference programme • 5 complimentary delegate places • Priority branding on main stage • Prime location allocated for exhibition space • Inclusion of company materials in delegate bags •  ecognition as Platinum sponsor in marketing materials and press releases R •  orporate identity on conference website with link to company website C •  ecognition as Platinum sponsor in Forum Europe newsletters R Gold Package: €6,000 • Half page advert in conference programme • 3 complimentary delegate places • Branding on main stage • Exhibition space in semi-prime location • Inclusion of company materials in delegate bags •  ecognition as Gold sponsor in marketing materials and press releases R •  orporate identity on conference website with link to company website C •  ecognition as Gold sponsor in Forum Europe newsletters R Silver Package: €4,500 •  uarter page advert in conference programme Q • 1 complimentary delegate place • Some branding on main stage • Exhibition space • Inclusion of company materials in delegate bags • Recognition as Silver sponsor in marketing materials and press releases •  ompany logo on conference website with link to company website C •  ecognition as Silver sponsor in Forum Europe newsletters R Contact: Jessie Atkinson www.forum-europe.com T .+44 (0) 2920 783 029 / jessie.atkinson@forum-europe.com www.ttip-conference.eu Catering Packages Exclusive Host of VIP & Speaker Dinner: €4,000 • Opportunity to speak during dinner debate • Three-course dinner for speakers and high-level invited guests • Three seats at dinner reserved for your representatives or guests • Corporate identity displayed in dining area during dinner • Corporate identity included on menu cards • Full page advert in programme • 3 complimentary delegate places Exclusive Sponsorship of Lunch: €2,500 • • • • • Corporate identity displayed in dining area during lunch Corporate identity included on menu cards Opportunity to give luncheon address (though not compulsory) Full page advert in programme 1 complimentary delegate place Exclusive Sponsorship of Cocktail Reception: €3,000 • • • • • • Exclusive corporate identity displayed on banners at reception venue Corporate identity included on invitations and menu cards Opportunity to give welcome address (though not compulsory) Full page advert in programme 1 complimentary delegate place 5 complimentary places to attend the cocktail reception (not conference) Exclusive Sponsorship of Refreshments (3 refreshment breaks): €1,800 • Corporate identity displayed in the refreshment area during coffee breaks •  pportunity to include branded items such as napkins, chocolates or biscuits for instance O (to be provided by sponsor and subject to venue terms and conditions) • Full page advert in programme • 1 complimentary delegate place In addition to the above benefits, all catering sponsors will also be included in the sponsor section of the event programme. Contact: Jessie Atkinson www.forum-europe.com T .+44 (0) 2920 783 029 / jessie.atkinson@forum-europe.com www.ttip-conference.eu Product Opportunities As well as the main Sponsorship Packages, there are also a range of product based branding opportunities available with Forum Europe. These have been chosen specifically for their ease of production and value beyond the event itself. The list below is by no means exhaustive and our marketing team will be happy to work with you to create innovative sponsorship packages tailored to the needs of you and your company. Sponsored Lanyards €1250 + cost of production Lanyards are distributed to all delegates on arrival at the conference, ensuring high visibility of your brand throughout the event. Conference Badges €1200 All delegates are required to wear their personalised conference badge (attached to the lanyard) on arrival at the venue. Have your company logo on all delegate badges (position as design allows) and remind delegates of your company’s input into the conference Sponsorship of both the lanyards and conference badges can be offered at a combined price of €2000 + cost of production Data Sticks €1250 + cost of production In addition to providing a high value branded product to delegates beyond the event, conference proceedings can be loaded onto the sticks prior to the event and distributed to delegates on arrival. Conference Pens and Pads €1250 + cost of production Distributed to all attendees upon arrival, branded pens and pads again offer visibility to you and value to the delegate both during and beyond the event. Insert in Delegate Packs €500 Product or promotional materials can be included within the delegate packs distributed to each participant upon arrival. A high value option providing detailed company information to all delegates. Contact: Jessie Atkinson www.forum-europe.com T .+44 (0) 2920 783 029 / jessie.atkinson@forum-europe.com www.ttip-conference.eu Sponsorship Reservation Form I am interested in becoming the (please tick box): Platinum Sponsor Gold Sponsor Silver Sponsor I am interested in the following Catering Packages (please tick box): VIP & Speaker Dinner Cocktail Reception Lunch Refreshments I am interested in the following Product Opportunities (please tick box): Sponsored Lanyards Conference Badges Lanyard & Badge Package Data Sticks Conference Pens & Pads Insert in Delegate Packs 30th January 2014. The Hotel. Brussels Company: Address: Name of contact: Contact Tel. Number: Contact Email: Signature: Date: Please Faxback to +44 (0) 2920 020 432 Please contact Jessie Atkinson to discuss all opportunities listed in this brochure. Tel:+44 (0) 2920 783 029. Fax: +44 (0) 2920 020 432. Email: jessie.atkinson@forum-europe.com Forum Europe, 2 - 4 Second Floor, High Street Arcade Chambers, Cardiff, CF10 1BE. UK Contact: Jessie Atkinson www.forum-europe.com T .+44 (0) 2920 783 029 / jessie.atkinson@forum-europe.com www.ttip-conference.eu Exhibit at the EU-US Trade Conference 2014 Stand Size: 2.5m x 3m / Cost: €1000 per stand Be recognised as an important sector leader with an exclusive exhibition space during The 2014 EU-US Trade Conference. This 1 day conference will offer exhibiting organisations the opportunity to: • Showcase, promote, and introduce products, technology and  services to industry, legislators and media • Increase industry exposure • Discover new business opportunities • Attract new clients and touch base with existing clients • Form strategic alliances with other companies Stands can be prominently situated in the foyer area outside the conference room. All delegates will pass through this area on approach to the conference room. This area is also used to serve teas, coffee and refreshments. This ensures that delegates will be directly exposed to your company and will have the opportunity to explore your exhibitor display whilst enjoying drinks and snacks during the three separate refreshment breaks scheduled for the day. As part of the exhibitor’s package, you will receive: • • • • A unique exhibition space of 2.5m x 3m, including a display table Admittance to the exhibition area for one representative to act as a host/hostess on the stand A  25% discount off the standard conference fees for any organisation representatives who wish to attend the main event L  isting of your company details in the Exhibitors Directory that is given to all delegates at the event, including a 50 word description of your organisation and the products and services that you offer •  isting of your company details on the event website (www.ttip-conference.eu) along with contact details and a L link to your homepage • A special discounted rate of €250 for a full page colour advert in the main conference delegate handout In addition, you will also receive a copy of the main conference handout, including a delegate list and details of the presentations made at the conference. Exhibition details: All stand areas are sized at 1.5m x 2m and the ceiling height in the room is 3m. The exhibition will be of a table top nature, not enclosed by a shell scheme. Exhibitors may bring their own display stands but these must not extend beyond the area that has been reserved. All spaces have a display table sized approximately 1.8m x 1m included in the price. To reserve your exhibition space at the event, please complete the form on page 10 and fax it back to us on +44 (0) 2920 020 432. You will then be contacted to confirm your reservation. Please note: Exhibition space will be allocated strictly on a first-come, first-served basis so please book early to avoid disappointment. Contact: Jessie Atkinson www.forum-europe.com T .+44 (0) 2920 783 029 / jessie.atkinson@forum-europe.com www.ttip-conference.eu Exhibition Space Reservation Form Please faxback to +44 (0) 2920 020 432 - we will contact you to confirm your reservation Organisation Name: Contact Person: Address: City: Country: Postcode: Email: Tel: Fax: Description of organisation for Exhibitors Directory, alternatively you can email this on a separate document if necessary: (max 50 words): Please select the number and size of stand space below. If you have any queries over this, please contact Jessie Atkinson on +44 (0) 2920 783 029 or jessie.atkinson@forum-europe.com. I would like to reserve (please indicate number) large exhibition spaces (2.5m x 3.0m) @ €1500 each Please tick here if you would also like to take advantage of the special exhibitors discounted rate of €250 for a full page advert in the main conference brochure. By taking out an exhibition space, one organisation representative will be admitted into the venue to act as a host/hostess on your stand. Should any representatives of your organisation wish to attend the conference they will be entitled to a special 25% discount off the standard conference fees. I would like to reserve (please indicate number) delegate passes for the main conference and claim a 25% discount off the usual delegate rate for each pass. Forum Europe will contact you shortly to take the details of delegates. Payment schedule An invoice for the full amount will be issued upon receipt of this booking form. Exhibition space reservations are not confirmed until full payment is received by Forum Europe. The organisers reserve the right to reallocate exhibition space if deposit / full payment is not received by the due date. Cancellation Policy Cancellations must be made in writing. If a cancellation is received 6 weeks before the event start date, a full refund will be given, subject to a €150 administration charge. However, there will be no refund for cancellations received after this date. No shows will be charged the full amount. The undersigned, representing the above mentioned company, hereby agrees to exhibit at The EU-US Trade Conference on 30th January 2014, at The Hotel, Brussels and accepts the terms and conditions stated above. Signature Contact: Jessie Atkinson www.forum-europe.com Date / / T .+44 (0) 2920 783 029 / jessie.atkinson@forum-europe.com www.ttip-conference.eu