August 30, 2017 Sent Overnight Via UPS
Tracking#: 1ZA8796401943 3 3422

Dr. Mohammed AliNiazee
President, Chief Financial Of?cer
Northwest Suburban College
5999 S. New Wilke Road
Building 500

Rollng Meadows, IL 60008-4504

Re: Revision of PPA Addendum
OPE ID: 04245000

Dear Dr. Mohammed AliNiazee:

As you are aware, Northwest Suburban College accepted the terms and conditions set forth in a
Provisional Program Participation Agreement and an Addendum (?Addendum?)
thereto that were issued by the US. Department of Education (?Department?) as a result of the
withdrawal of federal recognition of the Accrediting Council for Independent Colleges and
Schools on December 12, 2016. According to our records, Northwest Suburban
College was placed on a provisional certi?cation on December 19, 2016 as a result of 
loss of recognition. 

This letter is to advise you of the Department?s decision to provide further ?exibility to
institutions with regard to Addendum Condition #20 (N Accrediting Site Visit), to fully or
partially relieve institutions from having to comply with certain conditions, and to provide
guidance as to other conditions.

Addendum Condition #20 (N0 Site Visit by December 31, 2017). Currently all institutions are
required to have their accrediting agency site visit no later than December 31, 2017, as a result of
the Department?s May 2017 modi?cation of the original 300 day deadline contained in
Condition #20. As the Department continues to monitor the schedule for accrediting agency site
visits and council meetings, it appears that complying with the December 31St deadline may still
be a challenge for some agencies and institutions. As noted in the Department?s prior
communication, the 18 month deadline for obtaining new federally-recognized accreditation is
statutory and the Department has no authority to extend it. The Department has nevertheless
determined that it would be appropriate to further relax the site visit deadline. Accordingly, the
site visit deadline set forth in Addendum Condition #20 is extended to February 28, 2018.

In the event that any institution is noti?ed by its new agency that a site visit cannot be completed
by February 28, 2018, it must notify the Department within ten (10) business days of the
noti?cation from the accrediting agency. In that circumstance the Department may, but is not

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Northwest Suburban College
Page 2 of 5

required to, allow for a further extension of the deadline so as not to trigger the Addendum
Conditions that must be complied with for failing to meet the requirements of Condition #20.
Please be advised that the Department will only consider approving a further extension of the
site visit deadline if it receives written con?rmation from the new accrediting agency (at the time
of the institution?s noti?cation) that a site visit is scheduled, and that a decision on the
institution?s application can be made before June 12, 2018.

In the event that the site visit has not occurred by February 28, 2018 (and the institution has not
timely requested the Department?s approval of a further extension) Conditions #12, #15, #16,
and #17 (as set forth in the Addendum), as well as Conditions #18 and #19 (as modi?ed by this
letter) will immediately be triggered, and must be complied with by March 31, 2018. If the
Department denies the request for further extension, those conditions must be complied with
within ?fteen (15) business days of the date the Department?s denial is transmitted to the
institution.

Notwithstanding this extension of the site visit deadline to February 28, 2018, the Department
encourages all institutions to proceed with diligence in obtaining new federally recognized
accreditation.

Addendum Conditions #9 and #10 Full or Partial Relief from Compliance

Addendum Condition #9 (Reports of Student Complaints and Investigations) The
Department has determined that it would be appr0priate to relieve all institutions from further
compliance with Addendum Condition 

Addendum Condition #10 (Compliance Audit Expanded Reporting) - The Department has
determined that it would be appropriate to relieve all institutions from further compliance with
items and of Condition #10, to the extent that the requirements of those items are
broader than the ?nancial and administrative information that is currently required under the
regulations governing compliance audits. All institutions must continue to comply with item 
of Condition #10, which requires the auditor to con?rm that the institution has posted a notice to
its public-facing website about its loss of recognized accreditation. The minimum requirements
to be included in that notice are described in Addendum Condition 

Other Conditions Compliance Guidance

Addendum Condition #5 (Special Requirements for Major Changes). All institutions are
required to comply with Addendum Condition which requires an institution to seek the
Department?s approval before receiving or disbursing Title IV, HEA funds based on a Major
Change. Some institutions have sought approval from the Department for such changes, and the
Department wants to provide ?lrther guidance on this issue. Each requested change is
considered on a case by case basis. Some of the issues reviewed by the Department in
considering a Major Change request include whether the change is required by the institution?s
potential new federally recognized accrediting agency or is required to meet the standards of that
agency. For changes that have been approved by ACICS, the Department considers whether the
change was approved by ACICS before or after its loss of federal recognition, depending on the
nature of the change requested. Please be advised that depending on the circumstances, the
Department may impose further conditions on approval of a Major Change, including direct

Northwest Suburban College
Page 3 of 5

disclosures to students, limitations on enrollment as a result of the change, or requiring the
institution to post a letter of credit or increase an existing LOC. If the Department
determines that an LOC (or an increased LOC) is required, the institution will be provided the
amount of the LOC and additional details at that time.

Institutions should continue to submit requests for Major Changes with detailed information in
support of the change to their School Participation Division In addition to any other
relevant details, an institution requesting a Major Change should address the following questions
when submitting its request:

1. What is the reason the institution needs to make the change at this time?

2. Did ACICS previously approve the change? If so, was it approved before or after
December 12, 2016?

3. Has the institution discussed the change with its new accreditor? If so, what feedback, if
any, has the institution received from the new accreditor??

4. Does the change require state approval, and has that approval been requested and/or
obtained?

5. For new program(s), how is each program the same or different from prior or current
offerings?

The Department agrees to inform the Institution of its decision to approve or disapprove a Major
Change within 30 days of the date of submission of the Major Change to the SPD.

PLEASE NOTE: Unless and until the Department grants an institution?s request for a Major
Change, the institution may not disburse Title IV funds relating to the Major Change.

Addendum Condition #18 (N 0 Title IV Funds for New Enrollees) Institutions that failed to
have an ?In Process Application? by June 12, 2017 (180 days after the Secretary?s decision
withdrawing federal recognition) are not eligible to receive or disburse any Title IV
funds for students who enroll after that date. Institutions that do not meet the February 28, 2018
site visit deadline (or obtain a further extension) and institutions that are notified by their
potential new accrediting agency that the agency will no longer consider their application will
also trigger Condition #18 at that time.

Those institutions that have already, or in the future trigger Condition #18 may request relief
from Condition #18 by submitting their request to the SPD along with detailed support for the
request. Depending on the circumstances, the Department may allow Title IV funds for new
enrollees, but will likely impose additional conditions, including Speci?c direct disclosures to the
newly-enrolled students that they must affirmatively sign or acknowledge, and requiring the
institution to post (or increase) an LOC in an amount to be determined by the Department. If the
Department determines that an LOC (or an increased LOC) is required, the institution will be
provided the amount of the LOC and additional details at that time.

Northwest Suburban College
Page 4 of 5

Unless and until the Department grants an institution?s request to continue enrollments, students
enrolling on any date after the trigger date are not eligible to receive Title IV funds.

Addendum Condition #19 (Surety Requirements) Institutions that do not have an ?In
Process Application? as of the date of this letter have triggered Condition #19. In addition,
institutions that do not meet the February 28, 2018 site visit deadline (or obtain a further
extension), and institutions that are noti?ed by their potential new accrediting agency that the
agency will no longer consider their application will also trigger Condition #19 at that time. If
Condition #19 is triggered, the Department may impose a letter of credit or increase an existing
letter of credit, or require a guarantee by other means acceptable to the Department. Please be
advised that if the Department determines that an LOC or other ?nancial guarantee is appropriate
as a result of an institution?s trigger of Condition #19, the LOC or other ?nancial guarantee will
be no less than 10% of the institution?s prior completed award year Title IV volume. If the
Department determines that an LOC (or an increased LOC) is required, the institution will be
provided the amount of the LOC and additional details at that time.

PLEASE NOTE: Except as speci?cally modi?ed in this letter, the and the Addendum
continue to govern Northwest Suburban College?s provisional participation. Because the above
modi?cations ease rather than tighten Addendum Conditions #10, #18, #19 and #20,
Northwest Suburban College is not required to return an executed copy of this modi?cation and
it is automatically incorporated into your However, all institutions should maintain a
copy of this letter with their eligibility documents.

IF NORTHWEST SUBURBAN COLLEGE OBTAINS NEW FEDERALLY
RECOGNIZED ACCREDITATION, PLEASE CONTACT THE SPD FOR
PROCESSING OF NORTHWEST SUBURBAN NEW ELIGIBILITY
APPLICATION.

Note to Institutions that do not have an In-Process Application as of the date of this letter:
Conditions #12, #15, #16, and #17 (as set forth in the Addendum), as well as Conditions #18 and
#19 (as modi?ed by this letter) have been triggered, and if the institution has not already
complied with those conditions, the institution must submit evidence of compliance to the SPD
no later than September 15, 2017.

Should you have any questions regarding the above request, please contact Donna Sobie at (312)
73 0-1714 or by email at Donna.Sobie@ed.gov.

Sincerely,

 

Ron Bennett, Director
School Eligibility Service Group

Northwest Suburban College
Page 5 of 5

cc: IL Board of Higher Education

ADDENDUM - LOSS OF RECOGNIZED ACCREDITING AGENCY ADDITIONAL TERMS AND CONDITIONS
[Provisional Approval]

Effective Date of The-date on which this Addendum Is signed on behalf of- the United States
Secretary. of EdUcatio'n

Whereas, on December 12, 2016 the United States Secretary of Education (the ?Secretary?) withdrew
the federal recognition of the accrediting agency that accredits the postsecondary educational
institution identified above [the ?Institution?);

Whereas, when the Secretary withdraws the recognition of its accrediting agency, a postsecondary
educational institution may be allowed to continue its pa rtlcipaticm on a provisional basis in those
student financial assistance programs authorized by Title IV of the Higher Education Act of 1965, as
amended (Title IV, HEA Programs) for a period not to exceed 18 months;

Whereas, the Institution has signed a provisional Program Participation Agreement to allow it
to continue to participate on a provisional basis, which PPM is effective as of the date the is
signed on behalf of the Secretary; and

Whereas, the Institution and the Secretary-agree to the following additional terms and conditions under
which the Institdtion may participate in Title IV, HEP. Programs on a provisional basis, terms and
conditions ofthis Addendum are hereby incorporated into the as if fully set fort-h therein, and :_in

the event. of a conflict between the terms of the and this Addendum, this Addendum shall govern;

1. Continued Accreditation. Notwithstanding the loss of recognition of its accrediting agency, the.
Secretary deems thefln'stitution to hold recognized accreditation while the is in e'ffeCt} which shall
be no longer than-=18 months. In recognition of the, attendant risks the Department undertakes in
entering into the with the Institutiongthe institution agrees to the terms and the additional
conditidns set "forth below. The Institution also acknowledges that during the term of the the
Department may impose additional conditions or take other remedial actions, if it has a basis for doing
so; In not be construed by the Institution as approving any change. of- status or
other changes-currently under review and not yet eXpIicitly approved by the Department. The
requirement for any previously imposed letter of credit or method of payment shall remaininieffect
during the period of provisional participation.

2. Month to Month Participation. Notwithstanding the approval expiration date identified in the 
if at the time the Institution? signs the it participates In Titie IV, HEA programs on a month to month
basis, or a temporary month to month basis, the Institution agrees that its term of provisional
participation under the and this Addendum shall also be on a month to month basis or temporary
month to month basis {as applicable), and the provisions of 34 C.F.R. 668.13ld) shall not apply.

3. Closing Institutions. if, prior to the execution of the or at any time during the term of the 
the Institution has advised [or advises) the Depa rtrnent'that following the loss of its fed orally-recognized
accrediting agency, it will close rather than seek a new accrediting agency (?Closing Institution?), its
term of- provisional participation will betli'mitedito an orderly close?out, and the Closing Institution must
immediately cease enrolling students. During the term of its close out, the Closing institution will be
SUbiect to all of the conditions set forth below, with the followingexceptions: the Closing Institution will
not be-allowed to add?any new programs or new locations, and the Closing institution will not be
required to submit an application to an aiternative accrediting agency. With regard to the conditions
described below that are triggered by the failure to have an In Process Application with a new
accrediting agency (as defined in below) within 90 calendar days, the Closing institution shall
comply with those conditions within 30 calendar days of the date that the Closing institution?s governing
or managing body makes the decision to close, or within 30 calendar days from the-first date that the
institution begins to take steps to close, including by notifying contractual parties health insurance
the conditions described below that are triggered by the failure to have an In Process Application with a
new accrediting agency within 130 calendar days, the Closing institution shall comply with those
conditions within 30 calendar days of its Closing Decision. In any'eiient,? 3 Closing Institution shall
comply with all conditions Within 210 calendar days of the Secreta ry?s final decision withd rawing
recognition of the ln'Stitution?s accrediting- agency.

4. New Accrediting Agency. Except fer an I'nstitthion-that has decided to close, the Institution should
begin discussions with prospectiveg'new federally-recognized accrediting agencies as soon as practicable
after-the Secretary?s final decision withdrawing recognition. of the In stitution's accrediting agency. The
institution shall notify the Department as follows:
the. Institutibn shall notify the Department of the name of the potential new federally?
recognized accrediting agency within 7, calendar days of submitting of a statement of i nterest or
intent, or pre-workshop application to the accrediting agency;
the Institution shall notify the Department within 7 calendar days after submitting its
completed application to a federally-recognized accrediting agency;
the Institutionsnall notify the? Department within 7 calendar days after receiving
con?rmation from the acorediting..?agency of the accrediting agency?s acceptance or
acknowledgment of the applicatioh for processing (?In Process Application"); and
the InstitutiOn shall notify the Department within 7 calendar days after receiving notification
from the accrediting agency of its decision on the institution?s application.

5. Sigma) Requirements for Maior Changes During Term of Provisional Certification. During the term of
the the Institution must apply for and receive appr?oyal by the Secretary for eXpansion or for any
Major Change (as hereinafter identified), before it may award, disburse or distribute Title IV, HEA funds
based on the Major Change. Major Changes generally include, but are not limited to: establishment
of an additional location; increase in the level of academic offering beyond those listed in the
Institution?s Eligibility and Certification Approval Report or addition of any educational
program (including degree, non4degree, or short-term training programs). Major Change also includes

those changes described as ?substantive changes? under 34 CPR. If thelnstitution applies
for the Secretary's approval of a Major Change, the Institution must demonstrate that it has the ?nancial
and to assure the lnStitution's continued compliance with the
standards of financial responsibility (34 668.15) and administrativercapabili'ty (34 5C.F.R. 
66.8.16). Because the Institution is without a federally?recognized accrediting agency, the Institution
acknowledges that-the Secretary will only approve-a major Change. in limited circumstances, to include,
in the'secreta?ryis discretion, situations where as of the date of th eZSecreta ry?sfinal decision
withdrawing recognition of the Institution?s accrediting institution'had'received that
accrediting agency?s approval of the Major Change, er where the Secretary believes "that the change
meets the conditions'for approval that are specified "in the standards of th'e'former accrediting" agency,
aswell as ?the requirements of the HE-A.

6; Teach out Plans. The Institution will-Submit a-teach?outiiliariito the Department within 30 calendar
days of the Secreta his final decision accrediting agency.
Exte?n?dions may be granted by the Secretary, in the Socretary?s? sol-'eiidiscretion', for good ca?tise shown.- At
a minimum, the teach~out plan should include:
a Hating, by campus", of all students, which includes the student?s nam?eiand contact
information, program of study, and expected-graduation date; and
a listing, by campus, of com parable programs (including o'nlin'e' programs, if "applica ble):
offered at other, unaffiliated institutions in case teach-out agreements cit-ransfer agreements
are needed for students to complete their programs el's-ewh'ere.

Licensinngertification Confirmation and Notifications. If; of'its accrediting agency-'5 loss of
federal recognition, the lnstitutionis students (either or future) become ineligible to sit for
any licensing or certification exam that is reasonably- related'to the students? educational pregram,
andfor that any students reasdnably could have expected the institution to prepare them for, then:
The institution must immediately notify the Department-within 7 calendar days of'the
Secretary?s execution of the 
lb) The Institution must permit any currently enrolled students to take a leave 
(cl The Institution will not be-eligible to receive any funds Under'Title IV, HEAprograms, for any
students who enroll in any programs so affected after the date of the Secretary?s final decision
withdrawing recognition of the Institution?s- accrediting agency for. any programs so affected;
The Institution must make an affirmative disclosure of potential ineligibility: to any currently
enrolled students that might be affected by loss of eligibility to take licensing or certification
examls); to all students who have completed the programs so affected in the two year period
prior to the Institution?s loss of its Departmentsrecognized accrediting agency; to any other
former Students who completed the and for whom the institution has information that
they have not sat for the licensing or certification exam, or have not passed that exam; and to
any new students who apply to or are enrolling, including those who have previously attended
and are considering or are returning to the Institution;
For currently enrolled students, the Institution must disclose the options available to such
students, including a leave of absence, or transfer to another institution; and

3

if) The disclosures required by and above must be made within 7 calendar days of the
Secretary?s execution of the 

8. State Authorization Confirmation and Notificatitm; If, as a result of its accrediting agency?s loss of
federal recognition, the Institution loses its authorization/ license from its governing State entity to
operate and issue postsecondary certificates and/or degrees, the Institution will not be eligible to
receive any funds under Title IV, HEA programs for any programs affected unless the State grants the
institution authorization to continue operating. If the institution learns or has reason to believe that its
State has withdrawn authorization to operate:

iaJThe Institution shall immediately, but in no event later than 7 calendar days, notify the

Department about its loss of authorization to operate from the State; and

Following notification to the Department of the Institution?s loss of State authorization to

operate, as set forth in subsection above, the institution shall immediately, but in no event

later than 7 Balei?'ardaysTheEaft?er, notify all currently enrolled and prospective students of its

loss of eligibility, and their Inability to receive funds under Title lV, HEA programs.

9. Reports of Student Complaint Proceedings and investigations. Within 30'. days following the
Secretary? 5 final decision withdrawing the recognition of'the institutionfs accrediting agency i?i Initial
Report?), and updated every 90 days thereafter for the entire term of the Institution?s.provisional
participation under the the institution shall provide?t'he, Department with the following reports:
a report of all lawsuits or arbitration proceedings against'the institution or related entities
relating to student complaints (as described belbw}, including information when those
proceedings are resolved. These reports are limitedto arbitration or litigation proceedings
relating to Title IV eligibility or administration, the quality of education received at the
Institution, or to the accreditation standards of. its formerly-recognized accrediting agency. The
reports should be submitted to the Department in spreadsheet form, and must have all
personally identifiable information {for students and employees) redacted; and
lb.) 3 report of all known investigations (including but not limited to local, state, federal and
foreign governments, and any accrediting agency), including the scope o'f-any document request
and the purpose of the investigation, and the Initial Report moist also identify all investigations
that were closed within the most recent 5 year period, including the purpose 'ofthe
investigation, and the disposition of the investigation, including a'de'scription of any settiements
and/or fines levied.

10. Compliance Audit Expanded Reporting. To ensure the Institution?s compliance with the standards of
an accrediting agency during the term ofthe provisional PPA, the institution shall be required to engage
its third-party auditor to evaluate key data and compliance indicators, to include fiscal information and
measures of student achievement, and any enhanced evaluation deemed appropriate by the auditor.
This requirement for this evaluation shall be included in the institution?s engagement letter with its
auditor, and the evaluation shall be submitted to the Department with its annual compliance audit. At a
minimum, the evaluation shall include:

 Data related to outcome measures, including cohort default rates, loan repayment statistics,
and any job placement? data the institution collects;
(biFinancial responsibility metrics;
{ciRetention rates (defined. in terms of the?. total?: student enrollment, minus those students who
withdraw, divided bythe total student. enrollment and expressed as a percent. The retention
rate is calculated at; both the program and campus levels), transfer rates, and completion rates
{de?ned as receiving the terminal recognition offered by the program, such as a degree or
certification for a non?degree program); and
id) Confirmation that the institution has posted a notice to its public-facing website about its
loss of accreditation. At a minimum, this notice shall include the following information:
that the Institution?s accrediting agency is no longer recognized by the Department;
that the institution has 18' months following the loss of its Department-recognized
accrediting agency, to find a new accrediting agency to maintain eligibility to receive
funds under Title N, HEA programs, and that if the institution does not obtain
accreditation within that 18 month period,-the Institution-would no longer be-?eligible to
receive funds under Title lV, HEA programs;
the date of the expiration of the 18 month period referred to in 
(iv) that any student at the Institution who has a complaint relating to Title IV eligibility
or administration, the Equality ofeducation reteived at the institution, or otherwise
relating to the accreditation standards of its-former accrediting agency can submit that
campiaint to the Instit'Litionandfor to any of the following: the Department?s Student
.Compl'aint Website, the..5tat.e authorizing authority, the State Office of Attorney General,
the State Office of Consumer Affairs; and
iv) the mail or e-maii addresses for the parties identi?ed in 
Confirmation? that no Title IV, HEA program fonds were paid to any ineligible programs.

11. No In Process ?ppiication within 90 Calendar Days. In addition to all of the feregoing conditions, if
the Institution does riot have an in Process Application within 90 calendar days of the Secretary?s final
decision withdrawing recognition of the institutio n?s accrediting" agency, then the institution shall
comply with the following ?Teach Out Agreement? and ?Direct Disclosures? conditions within 30
calendar days .thereafter he, 120 calendar days after the Dapart?inent?s withdrawal of recognition].

12. Teach Out Agreement. If'the institution does not have an In Process Application within 90 calendar

 

days of the Secretary?s final decision withdrawing recognition of the institution?s accrediting agency, the
Institution shall submit a teach?Out agreement with one or more institutions that are currently
accredited by a recognized accrediting agency.- At a minimdm, this agreement shall:

be with an unaffiliated institutionigthat is accredited by a federally-recognized accrediting
agency;

be consistent with the requirements for teach?out agreements set forth in 34 C.F.R. 602.24;
be in compliance with the standards of the Institution?s formerly federally?recognized
accrediting agency; and

provide for the equitable treatment of students by ensuring that:

5

 the teach-out-institution has the necessary experience, resources, and support
services to provide an educational program that is of acceptable quality and reasonably
similar in content, structure, and scheduling to that provided by the Institution that is
ceasing operatibns either entirely or atone of its locations-fend remain stable, carry out
its mission, and meet all obligations to the Institution?s exis?tingstudents; and

{iilthe teach-out institutiondemonstrates that it can provide-students-access to the
program andservices without requiring them to move or travel substantial distances
and that it Will provide students with information about additional charges, .if any,

Upon prior?approval bythe Department,- which shall be inthe Department?s sole discretion toi?giv'e, the]
Institution may submit. an alternative means to ensure a path to completion 

13. Direct Disclosures to Students. If the Institution does not have an In Process Application with a
prospective federally-recogniied accrediting agency within 90 calendar days of the Secretary?s final
decision withdrawing recognition of the institution?s accrediting agency, the institution shall send to
Every currently enrolled and prospedive student a notice regarding the Institution?s loss of federally-
recognized accreditation, either by electronic mail, U.S. mail first class, or other comparable method of
delivery. At a minimum, this notice must include a statement that the Institution?s accrediting
agency is no longer recognized by the Department; (bl that the Institution has 18 n'lonths following the
accrediting agency?s loss of recognition to find a new federally?recognized accrediting agency to
maintain eligibility to receive funds under Title IV, programs, and that after that 18 month period,
the Institution will no longer be eligible to receive funds under Title IV, HEA programs; it) identifies the
date by which the Institution must obtain a new federally-recognized accrediting agency; and that
the InstitUti'on' had not submitted an In Process Application to a new federally-recdgnized accrediting
agency within 90 calendar days of the Secretary?s final decision withdrawing rec'ognition of the
 ns'tithtion?saccrediting agency. This notice must be sent within 120 calendar days of the Secretary?s
?nal decision withd revving recognition of the Institution?s accrediting agency.

14. No In Process Application within 180 calendar days. In addition to all of the foregoing conditions, if
the Institution does notihave an?ln Process Application with a proSpective federally-recognized
acore'diting agency within 180 calendar days of the Secretary?s final decision Withdrawing recognition of
the Institution?s accrediting agency, then the Institution shall comply with the following ?Additional
Diretl.? DIs'closures to Students,? "Record Retention and Reporting,? Student Lists,? "No Title IV
Funds'fbr New Enrollees,? and ?Surety Requirement" conditions within 30 calendar days thereafter (Le,
210 ca lender days after the Department?s withdrawal of recognition].

15, Additional Direct Disclosures to Students. The Institution shall send to every currently enrolled and
prospective student a notice regarding the likely loss of eligibility for Title IV, HEA programs, by
electronic mail, U.S. mail first class, or other comparable method of delivery. At a minimum, this notice
must include: a statement that if the Institution is not able to become accredited by another
federally-retognized accrediting agency by the end of the applicable 18 month period (and to identify
the exact date}, students will no longer be eligible for federal financial aid and that it is not likely that

6

the Institution will be able to find another accrediting any other consequences, such as loss
'of-ability to sit for certification exams or the school?s potential closure; details that reasonably
describe the process'for participating in a teach?out program. This notice must be sent within 210
calendar days of the Secreta ry?s final decision withdrawing recognition of?the accrediting
agency.

16. Record Retention and Reporting. To ensureithe institution can meet its-obligationsto retain
records, the Institution shall, within 30 calendar days thereafter within 210 calendar days of the
Secretary?s final decision withdrawing recognition of the accrediting agency), submit to the Department
a records retention plan detailing the Institution?s structure for retaining, at a minimum, the following
documents: all documents required to be preserved by any applicable regulations, including, without
limitation, 34 C.F.R. 668.23le), 668.24, and 663.26ibil3); lb) all documents relating or
pertaining to the Institution?s administration of Title IV, HEA program funds; all documents
constituting student admissions, financial aid, and educational files including student transcripts; all
documents relating to the Institution?s marketing and recruiting practices and represientations, including
documeritsconStjituting or relating to representations concerning post-graduation outcomes of the
Institution?s students and the factual and methodOIOgical. basis for those representations; and all
documents-censtituting submissions the InstitUtion' has made to its accrediting-agents; and any. state
authonzing?iagencies. As part of its plan, the institt'itio?n tritist designate a speci?c individual who may act
as a poi nt?of. contact for records retention matters" in the-event of a closure of the-Institution. In
270 calendar days of the date of the Secretary?s final decision Withdrawing recognition
of- the accrediting agency, the Institution must: it hasa signed agreement with a
State or other entity" providing for record retentionlin?the event of a closure of the-Institution. Such
notification must identify the process by which students and graduates can-access their educational and
?nancial records foli'ciWing any closure of the: Institution, including centact? information for an individual
or entity who can meet such requests and aidescription of the financial resources available to ensure
that students can" complete their progra msor' receive refunds inth'ei'evtent that the Institution does
suspend or cease operations.

17. Student Lists. The Institution shall submit. to theiDepaI-?tment a reportevery mOnth, beginningon thelst day of the" next month following the datejithat is 180
calendar days after the Secreta ry?s final decision withdrawingzre'm'gnition of the institution?s accrediting

 

agency. The report must list the full names and social 'seCjiirity numbers of all currently enrolled
students at every location (listed by location), the thenscurrent program and location/campus in which
the student is engaged and their anticipated graduation date, student contact information to include
address, email, and telephone number; the aggregate total, by camp?ds, of the status of unearned
tuition, status of refunds due, and current student accoiint changes to the status of
any student since the prior report any withdrawals, gradUations, transfers, or campus location
closures). The student lists must be and password-protected, and the Department's
individual School Participation Divisions will notify the Institution of the SPD e-mail address for
submission ofthe lists and the password.

18. No Title iV Funds for New Enrollees. The Institution shall not be eligible to receive any funds
through Title. W, HEA Programs, for any students who enroll on any date that is 180, calendar days after
the Secretaryis final decision withdrawing recognition of the Institution's accrediting agency".

19. Surety Requirements. The shall post a letter of credit, or guarantee by other-means,
Department, in antamount to be set-by the Department. The letter of credit, or
acceptable alternative, shall be posted within 45 calendar days of the Department?snoti?cation that:
requires thellett'er of credit;

20. No Accrediting Aeencv Site Visit Within 300 Calendar Days. if the institution has an in Process
Application with an accrediting agency, but a site visit has not occurred within 300 calendar days after
the Secretary?s final decision withdrawing the Institution?s accrediting agency's recognition, ail of the
foregoing conditions will apply, even though the Institution had an in Process Application within the 90
day or 180 day periods set forth above. in the event that the site visit has not occurred within such 300
day period, all deadlines set forth in these provisions are immediately triggered, and must be complied
with by the date that is one year following the Searetary?s ?nal decision withdrawing recognition of the
institution?s accrediting agency.

On behalf of the institution, I accept the. additional terms and conditions set ferth'insthis Addendum
during the term of institution?s provisional participation resulting from the loss of recognition of its

accrediting age ncv.

Signature, of Authorized. Representative: Date:

Print Nameand Title:

 

For the Secretary: Date:
United States Department of Education